Crew Scheduling

Crew Scheduling

Crew Scheduling

Schedule Your Crew in Minutes, Not Hours

Schedule Your Crew in Minutes, Not Hours

Schedule Your Crew in Minutes, Not Hours

Automatic scheduling that matches employees or contractors to events automatically. See availability and prevent conflicts, all from one screen.

Automatic scheduling that matches employees or contractors to events automatically. See availability and prevent conflicts, all from one screen.

Automatic scheduling that matches employees or contractors to events automatically. See availability and prevent conflicts, all from one screen.

Get Started Now

Get Started Now

Get Started Now

View Sample Call Sheet

80%

80%

80%

Time Saved

Time Saved

Time Saved

95%

95%

95%

Fill Rate

Fill Rate

Fill Rate

Zero

Zero

Zero

Double-Books

Double-Books

Double-Books

Crew Schedule

Unassigned Jobs

Corporate Gala

Friday, Jan 10 • 6pm-11pm

Audio Lead

Lighting

Product Launch

Monday, Jan 13 • 9am-5pm

AV Tech

AI-Suggested Crew

AR

Alex Rivera

Lead Audio • 98% reliability

Assign

TC

Taylor Chen

Audio Tech • Available

Maybe

View All Available (12) →

The Problem

Spreadsheet Scheduling Is a Nightmare

You're juggling spreadsheets, phone calls, and text messages trying to figure out who's available, who's certified, and who you already booked for another event. Then someone calls in sick and it all falls apart.

Double-Booking Disasters

Your best audio tech is scheduled for two events at the same time. You don't find out until load-in.

Wrong Skills, Wrong Job

Sent a lighting tech to a job that needed an audio engineer. Client is furious.

Last-Minute Scrambles

Someone no-shows. You spend 2 hours calling everyone trying to find a replacement.

The Problem

Spreadsheet Scheduling Is a Nightmare

You're juggling spreadsheets, phone calls, and text messages trying to figure out who's available, who's certified, and who you already booked for another event. Then someone calls in sick and it all falls apart.

Double-Booking Disasters

Your best audio tech is scheduled for two events at the same time. You don't find out until load-in.

Wrong Skills, Wrong Job

Sent a lighting tech to a job that needed an audio engineer. Client is furious.

Last-Minute Scrambles

Someone no-shows. You spend 2 hours calling everyone trying to find a replacement.

The Problem

Spreadsheet Scheduling Is a Nightmare

You're juggling spreadsheets, phone calls, and text messages trying to figure out who's available, who's certified, and who you already booked for another event. Then someone calls in sick and it all falls apart.

Double-Booking Disasters

Your best audio tech is scheduled for two events at the same time. You don't find out until load-in.

Wrong Skills, Wrong Job

Sent a lighting tech to a job that needed an audio engineer. Client is furious.

Last-Minute Scrambles

Someone no-shows. You spend 2 hours calling everyone trying to find a replacement.

6 hrs

Weekly Scheduling Time

Average for event production companies

23%

Events with Crew Issues

Events with Crew Issues

Events with Crew Issues

47

Texts/Calls Per Week

Texts/Calls Per Week

Texts/Calls Per Week

Quick Crew Drafting

See Your Entire Schedule at a Glance

Quickly see open positions and for each event and select crew members to fill those positions.

Instant Conflict Detection

Eliminates double booking by showing crew members unavaiable.

Filter by Skills or Location

Show only audio techs. Or only crew near a specific venue. Find the right person fast.

Automatic Drafting

Just like fantasy sports, EventBound can automatically draft the best crew for the job

Quick Crew Drafting

See Your Entire Schedule at a Glance

Quickly see open positions and for each event and select crew members to fill those positions.

Instant Conflict Detection

Eliminates double booking by showing crew members unavaiable.

Filter by Skills or Location

Show only audio techs. Or only crew near a specific venue. Find the right person fast.

Automatic Drafting

Just like fantasy sports, EventBound can automatically draft the best crew for the job

Quick Crew Drafting

See Your Entire Schedule at a Glance

Quickly see open positions and for each event and select crew members to fill those positions.

Instant Conflict Detection

Eliminates double booking by showing crew members unavaiable.

Filter by Skills or Location

Show only audio techs. Or only crew near a specific venue. Find the right person fast.

Automatic Drafting

Just like fantasy sports, EventBound can automatically draft the best crew for the job

Availability Management

Crew Sets Their Own Availability

Technicians update their calendars from their phones. You always know who's available before you even start scheduling. No more "sorry, I can't make it" texts.

Mobile App for Crew

Technicians block off unavailable dates, accept shift offers, swap shifts—all from their phones.

Automatic Notifications

Crew gets push notifications when they're assigned, when shifts change, or when call times update.

Confirm or Decline

Crew can accept or decline shift offers. You know instantly and can reassign if needed.

Availability Management

Crew Sets Their Own Availability

Technicians update their calendars from their phones. You always know who's available before you even start scheduling. No more "sorry, I can't make it" texts.

Mobile App for Crew

Technicians block off unavailable dates, accept shift offers, swap shifts—all from their phones.

Automatic Notifications

Crew gets push notifications when they're assigned, when shifts change, or when call times update.

Confirm or Decline

Crew can accept or decline shift offers. You know instantly and can reassign if needed.

Availability Management

Crew Sets Their Own Availability

Technicians update their calendars from their phones. You always know who's available before you even start scheduling. No more "sorry, I can't make it" texts.

Mobile App for Crew

Technicians block off unavailable dates, accept shift offers, swap shifts—all from their phones.

Automatic Notifications

Crew gets push notifications when they're assigned, when shifts change, or when call times update.

Confirm or Decline

Crew can accept or decline shift offers. You know instantly and can reassign if needed.

Crew Availability Status

Real-time view of your entire team

AR

Alex Rivera

Lead Audio Technician

Available

Next booked: Jan 10 (Corporate Gala)

MK

Maya Kim

Lighting Designer

Limited

Available: Evenings only (Jan 6-12)

JS

Jordan Smith

AV Technician

Unavailable

On vacation: Jan 8-15

TC

Taylor Chen

Audio Engineer

Available

Free all week

12

Available

3

Limited

4

Unavailable

Skills Matching

Skills Matching

Skills Matching

Match the Right Skills to Every Job

Match the Right Skills to Every Job

Match the Right Skills to Every Job

Track certifications, specialties, and experience levels. The system only suggests crew members who are actually qualified for the job.

Track certifications, specialties, and experience levels. The system only suggests crew members who are actually qualified for the job.

Track certifications, specialties, and experience levels. The system only suggests crew members who are actually qualified for the job.

$

Rate Match

Automatically assign resources with rates the matches the job.

Expiration tracking

Renewal reminders

Skill Tags

Tag crew with specialties: Audio, Lighting, Video, Rigging, etc.

Custom skill categories

Proficiency levels

Ratings

Rate freelancers to help get the best resources for every event.

Rule out poor performers

Eliminate frustrated customers

Location Zones

Assign crew to regions. Prioritize local technicians to reduce travel costs.

Geographic filtering

Travel time estimates

Example: Smart Crew Matching

System finds qualified crew for "Corporate Conference - 300 attendees"

Job Requirements

Lead Audio Engineer

CTS certified • 5+ years experience

Lighting Technician

ETCP preferred • Moving lights exp.

2x AV Assistants

Basic rigging • Stage setup

AI-Matched Crew (4/4 filled)

Alex Rivera

Perfect Match

Lead Audio • CTS • 8yrs • $65/hr

Maya Kim

Great Fit

Lighting • ETCP • 6yrs • $55/hr

Jordan Smith + Taylor Chen

Qualified

AV Assistants • 2-3yrs • $35/hr each

Total Labor Cost (8-hour event)

Includes setup/strike time

$1,520

Labor Cost Control

Labor Cost Control

Labor Cost Control

See Labor Costs Before You Book

Every crew member has a rate. The scheduler shows real-time labor costs as you assign people. Compare to your budget before you commit.

$1,520

Labor Cost Preview

See total crew cost before you finalize the schedule

18%

Margin Calculation

Automatic profit margin based on quoted labor rates

$0

Over-Budget Alerts

Get warned when labor costs exceed your event budget

Labor Budget Tracking

Corporate Conference - Jan 8

Budgeted Labor

$1,800

Scheduled Labor

$1,520

Under Budget

$280 remaining budget • 16% under

✓

Crew breakdown:

Lead Audio (Alex) - 8hrs

$520

Lighting (Maya) - 8hrs

$440

2x AV Assistants - 8hrs each

$560

Client billing:

Labor markup (25%)

+$380

Total labor bill:

$1,900

Profit margin:

$380 (20%)

Stop Fighting Spreadsheets

Stop Fighting Spreadsheets

Stop Fighting Spreadsheets

Companies using EventBound scheduling fill 95% of shifts on the first try—no phone tag required.

Companies using EventBound scheduling fill 95% of shifts on the first try—no phone tag required.

Companies using EventBound scheduling fill 95% of shifts on the first try—no phone tag required.

6hrs

Time Saved Weekly

From 6 hours of scheduling chaos to 30 minutes of drag-and-drop simplicity.

95%

First-Try Fill Rate

Crew confirms shifts instantly. No more back-and-forth texts trying to find coverage.

Zero

Double-Bookings

Automatic conflict detection prevents scheduling the same person twice.

Schedule Smarter, Not Harder

Schedule Smarter, Not Harder

Schedule Smarter, Not Harder

See how EventBound can transform your crew scheduling from chaos to clarity.

See how EventBound can transform your crew scheduling from chaos to clarity.

See how EventBound can transform your crew scheduling from chaos to clarity.

Scheduler Demo

Try It Free

30-day free trial • No credit card required • Import your crew list

30-day free trial • No credit card required • Import your crew list