Crew Schedule
Unassigned Jobs
Corporate Gala
Friday, Jan 10 • 6pm-11pm
Audio Lead
Lighting
Product Launch
Monday, Jan 13 • 9am-5pm
AV Tech
AI-Suggested Crew
AR
Alex Rivera
Lead Audio • 98% reliability
Assign
TC
Taylor Chen
Audio Tech • Available
Maybe
View All Available (12) →
The Problem
Spreadsheet Scheduling Is a Nightmare
You're juggling spreadsheets, phone calls, and text messages trying to figure out who's available, who's certified, and who you already booked for another event. Then someone calls in sick and it all falls apart.
Double-Booking Disasters
Your best audio tech is scheduled for two events at the same time. You don't find out until load-in.
Wrong Skills, Wrong Job
Sent a lighting tech to a job that needed an audio engineer. Client is furious.
Last-Minute Scrambles
Someone no-shows. You spend 2 hours calling everyone trying to find a replacement.
6 hrs
Weekly Scheduling Time
Average for event production companies
23%
47
Quick Crew Drafting
See Your Entire Schedule at a Glance
Quickly see open positions and for each event and select crew members to fill those positions.
Instant Conflict Detection
Eliminates double booking by showing crew members unavaiable.
Filter by Skills or Location
Show only audio techs. Or only crew near a specific venue. Find the right person fast.
Automatic Drafting
Just like fantasy sports, EventBound can automatically draft the best crew for the job
Availability Management
Crew Sets Their Own Availability
Technicians update their calendars from their phones. You always know who's available before you even start scheduling. No more "sorry, I can't make it" texts.
Mobile App for Crew
Technicians block off unavailable dates, accept shift offers, swap shifts—all from their phones.
Automatic Notifications
Crew gets push notifications when they're assigned, when shifts change, or when call times update.
Confirm or Decline
Crew can accept or decline shift offers. You know instantly and can reassign if needed.
Crew Availability Status
Real-time view of your entire team
AR
Alex Rivera
Lead Audio Technician
Available
Next booked: Jan 10 (Corporate Gala)
MK
Maya Kim
Lighting Designer
Limited
Available: Evenings only (Jan 6-12)
JS
Jordan Smith
AV Technician
Unavailable
On vacation: Jan 8-15
TC
Taylor Chen
Audio Engineer
Available
Free all week
12
Available
3
Limited
4
Unavailable
Skills Matching
$
Rate Match
Automatically assign resources with rates the matches the job.
Expiration tracking
Renewal reminders
Skill Tags
Tag crew with specialties: Audio, Lighting, Video, Rigging, etc.
Custom skill categories
Proficiency levels
Ratings
Rate freelancers to help get the best resources for every event.
Rule out poor performers
Eliminate frustrated customers
Location Zones
Assign crew to regions. Prioritize local technicians to reduce travel costs.
Geographic filtering
Travel time estimates
Example: Smart Crew Matching
System finds qualified crew for "Corporate Conference - 300 attendees"
Job Requirements
Lead Audio Engineer
CTS certified • 5+ years experience
Lighting Technician
ETCP preferred • Moving lights exp.
2x AV Assistants
Basic rigging • Stage setup
AI-Matched Crew (4/4 filled)
Alex Rivera
Perfect Match
Lead Audio • CTS • 8yrs • $65/hr
Maya Kim
Great Fit
Lighting • ETCP • 6yrs • $55/hr
Jordan Smith + Taylor Chen
Qualified
AV Assistants • 2-3yrs • $35/hr each
Total Labor Cost (8-hour event)
Includes setup/strike time
$1,520
Labor Cost Control
See Labor Costs Before You Book
Every crew member has a rate. The scheduler shows real-time labor costs as you assign people. Compare to your budget before you commit.
$1,520
Labor Cost Preview
See total crew cost before you finalize the schedule
18%
Margin Calculation
Automatic profit margin based on quoted labor rates
$0
Over-Budget Alerts
Get warned when labor costs exceed your event budget
Labor Budget Tracking
Corporate Conference - Jan 8
Budgeted Labor
$1,800
Scheduled Labor
$1,520
Under Budget
$280 remaining budget • 16% under
✓
Crew breakdown:
Lead Audio (Alex) - 8hrs
$520
Lighting (Maya) - 8hrs
$440
2x AV Assistants - 8hrs each
$560
Client billing:
Labor markup (25%)
+$380
Total labor bill:
$1,900
Profit margin:
$380 (20%)
6hrs
Time Saved Weekly
From 6 hours of scheduling chaos to 30 minutes of drag-and-drop simplicity.
95%
First-Try Fill Rate
Crew confirms shifts instantly. No more back-and-forth texts trying to find coverage.
Zero
Double-Bookings
Automatic conflict detection prevents scheduling the same person twice.